No Secretary, in the org meaning of the word, may be brought before a Committee of Evidence either as an interested party or a witness in their own zone or area.Any Secretary may be ordered before a Committee of Evidence as an interested party or witness convened in an org senior to the org in which the Secretary holds his or her post.

Secretaries of the most senior org of a continent may be ordered before a Committee of Evidence as a witness or interested party in another Continental org, not the one in which the post is held, but only by Saint Hill.

No Secretary may be named, charged or threatened with a Committee of Evidence by a staff member seeking recourse; however a Committee of Evidence may ask for a written statement from a Secretary in order to assist Justice, but only in cases of recourse and always through Saint Hill with the reasons stated.

A Secretary may not be ordered to processing by or in the org in which the post is held, but may be ordered to processing in the Saint Hill HGC but only by Saint Hill.

Secretary posts at Saint Hill may only be ordered to processing by the Executive Director.

Code breaks in auditing secretaries are subject to a Committee of Evidence.

A Secretary being audited by an auditor may not during the same period be audited by another auditor including self.

A tape recorder may be used to record any sessions given to a Secretary but if so may only be replayed, after a dispute, by the Executive Director. Such tapes may not be erased until a grade of auditing is completed and are deposited securely in the Dept of Examinations. A Secretary may require and witness their erasure when a grade is obtained.

“Coffee-shop” auditing a secretary is subject to a Committee of Evidence, and in this case only may the Committee be convened by and in the org to which the Secretary is posted, but in the case where the offender is another Secretary it must be convened by a senior org.

Processes run on Secretaries may only be the standard grade processes in proper sequence and any departure is subject to a Committee of Evidence.

HCO Policy Letter of Oct 30, 1964 "Mailing Lists for Franchise Holders", the Program which puts your book buyer list in field auditor hands "if the book buyer buys no service in 3 months".

Secretaries without grade certificates must be audited through all grades in correct sequence with grade certificates properly qualified for and issued at each grade.

This whole action passes, on the New Org Board, to the Distribution Division and the system itself is to be modified.

Any departures from standard auditing precautions and procedures by anyone auditing a Secretary is subject to a Committee of Evidence.

What should happen is that the Distribution Secretary Division 6 can be given card files of existing address names by areas by Prom Reg which they can hand out to field staff members in that area.

Committees of Evidence convened for any of the reasons given in this Section of the Justice Codes may be convened only by a Senior Orgto that in which the incident occurred or by the Executive Director. They may not be convened by or in the org to which the Secretary is posted.

The responsibility for getting names from Prom Reg lies with the Distribution Secretary.

Any disputes arising from this section of the Justice Codes must be referred to the Executive Director with full written statements from all disputants signed by each.

The responsibility of preserving intact their mailing list is the responsibility of the HCO Secretary and HCO Dissemination Secretary.

Summary reports of auditing of Secretaries must be sent to the Executive Director each month, even when solo, giving processes run, hours run, tone arm action per session average, gains, the name of the auditor and the Secretary, and place, and must be signed by the auditor.

NO ADDRESSES OF PERSONS WHO HAVE BOUGHT SOMETHING MAY EVER BE RETIRED.

This cancels any policy, directive or idea to the contrary.

NO CF FOLDER MAY EVER BE RETIRED FROM THE FILES.

The definition of a CF folder is THE FOLDER OF A PERSON WHO HAS BOUGHT SOMETHING FROM AN ORG.

Exceptions to CF no-retirement policy are dropped body in which case the CF folder goes to HCO Inspection and Reports Ethics Section for safekeeping and for any investigation and is filed there, fugitive, and Suppressive Person folders. These become part of the Dept 3 Ethics Files. But even so, a dummy folder with the name, a gold-colored board, is left in CF with the name on it to show that Dept 3 has it. Anything afterwards coming in (invoices, letters, etc.) to be filed in such folders is stamped by CF ETHICS FILES DEPT 3 and is sent on to HCO Ethics Section. When the CF clerk sees that what he or she is trying to file has a dummy gold-colored board instead of a file, the CF clerk stamps the unfiled bit as above and sends it on.

When the HCO Ethics Section calls for a file CF always makes a gold-colored dummy and puts it in place of the file and sends the File to Ethics Section.

There is no other retirement of lists.

"Inactive Files" are simply THOSE FILES WHICH ARE NOT MEMBERS OR PROSPECTS.

"Active Files" are simply "THE FILES OF THOSE PERSONS WHO ARE MEMBERS AND THOSE PERSONS WHO HAVE BEEN TRAINED OR PROCESSED AND THOSE PERSONS WHO HAVE EXPRESSED A DESIRE TO BE TRAINED OR PROCESSED".

There is no time limit on how long the file is active.

"Hot Files" are those that RECENTLY EXPRESSED A WISH TO BE TRAINED OR PROCESSED.

NOTHING MAY BE FILED IN A HOT PROSPECT FILE THAT HAS NOT ALREADY BEEN ANSWERED BY A LETTER REGISTRAR.

If the CF clerk sees something that is not marked "answered" by the Letter Reg being put into a CF file the clerk must return it to the Letter Registrar.

No want for training or Processing may be merely "acked" or "form lettered" and then marked "Answered".